Asset Information Management System

Assets and Document Control

Assets have complex structures with multiple hierarchies and many different components with their own attributes.

The asset is not static. During the project phase the asset structure gains detail and documentation is added and revised. In the operational phase maintenance projects of varying scale may take place.

From a document control & management perspective, the critical objective is to comprehensively document the asset in a timely and accurate manner.


Asset structure and drill down

Assets have multiple hierarchies, built up from a combination of areas, package units, trains, locations, tags and a wide variety of equipment; many different items associating to their own array of attributes.

Of course the nature of the asset defines the hierarchies, the components and the components’ attributes.

An information manager may define the structure of the assets, the component types and the attributes that go with it. Attributes are supported by pick lists and domains that one can define as information manager or authorised user. The user can indicate which stage in the life cycle requires revision control and define the intelligent numbering structures of the different items (e.g. tag types, equipment types).


Asset item control

The structure of the assets is set up, including identification of the component types and the attributes that go with it. Attributes are supported by pick lists and domains. Item revision control is supported.

Asset items are supported by the intelligent numbering structures of the different items (e.g. tag types, equipment types).

Within the structure and setup your project team builds up the asset, the structure and registers the metadata.


GIS + 2D Asset Navigator

Assai offers GIS (geographic information system) functionality which integrates with Google maps. The asset and its sub-assets can be viewed on a zoomable map, with asset locations showing as flags or polygons:

When drilling down in the tree view, the underlying asset items will lighten up on the map. Clicking on an asset item in the tree brings you directly to its location on the map. From there you can easily drilldown further for more details, using the context menu.

Alternatively, you can upload your own Asset map picture representing your Asset, with clickable areas for direct access to further details in particular areas or asset items.

2D Asset Navigator


Asset items and Document Control

Documents and drawings, correspondence items and technical queries relate to one or more items or other asset hierarchies. When registering documents, drawings correspondence or technical queries you can also register the asset item or asset items they relate to. This is how a documented asset can be built up.

When walking down the asset or searching for a specific asset item (e.g. tag or equipment) you will find all related documentation.


Asset item progress control

One aspect is the completeness of planned/expected documents and drawings. On asset item level you can specify the number of expected items. The system will compare the actual numbers with the expected number. Combining the progress of the individual documents and their weightings will give you document progress from the perspective of the asset.

The other aspect is the completeness of the attributes. In projects it is a major activity to get all the asset details documented. Run reports on missing information for mandatory attributes, giving you control of your tag and equipment details.


Handover and commissioning

The asset structure and the relationships to the documents and drawings provide an ideal platform to control hand over and commissioning. By relating all documents and drawings during data entry, to the assets, you will gain valuable time identifying the required documentation.

This, in combination with  revision control, reviewing and approval processes and the dedicated commissioning procedures, will ensure compliance and save valuable time and money.

Effectuate helps you deliver.