What is the difference between DMS, EDM & AIM?

What is the difference between DMS, EDM & AIM?

Effectuate explains the difference between Asset Information Management and Engineering Data Management and Document or Drawing Management solutions, including the benefits and restrictions of each type of information management system.
As market complexity has evolved, so too have the systems that support engineering information management. Paper-based archives are increasingly being replaced with digital warehouses so that data is available globally. Manual processes such as project management, approval cycles and performance monitoring can now be automated, saving time and resources and simplifying the audit process. However, information management solutions differ greatly in the functionality they offer, and do not always match the needs of the organization.


Document Management System (DMS)

Document Management systems manage single document or drawing files. Files may be created, approved, updated and made available to the organization, before being archived. This is called the Document Lifecycle. However, DMS does not manage the essential relationships between documents or the asset(s) to which they relate. While DMS functionality is sufficient for generic document management, it does not meet the needs of managing technical engineering information during change projects.

Engineering Data Management (EDM)

Engineering Data Management (EDM) enlarges on this scope by managing all of the data used during engineering: technical documents, drawings and data per project. ECM supports secure access to controlled content as well as options for search and retrieval, view, redline, markup and compare, CAD integration (such as reference management, X-refs, Hybrids, assembly structures and 3D support), document workflows, revision management and audit trail logging.

Asset Information Management

Asset Information Management (AIM) means managing both the assets and asset-related technical documentation throughout the entire asset lifecycle.
From design and construction through to commissioning, handover, operations and maintenance, optimisations and replacements, asset information must remain accurate, traceable and accessible.
Owner/Operators face increasing pressure to improve operational efficiencies and reduce downtime as a result of globalisation, costly resources, aging assets and stricter regulations. These modern challenges have increased the need to review business processes in terms of the development, maintenance and management of asset information.
Efficient asset management depends on accurate, globally accessible engineering data that supports industry regulations. Poor as-built information can lead to cost underestimates, project overruns, inconsistent safety measures and non-compliance. Traditional approaches to asset lifecycle management are insufficient to address these strategic concerns – today’s owner/operators require a solution that is scalable to global enterprise level.

Asset Information Management (AIM) Solution

Asset Information Management has evolved further to meet the needs of global Owner/Operators. An AIM solution not only manages the documents, drawings and all data from engineering projects, (Document Lifecycle Management), it also manages the Project Lifecycle and all of the information relating to an asset throughout the entire Asset Lifecycle.
AIM takes EDM further through the creation of “tag-doc” relationships. Unique asset identifiers (tag numbers) allow users to immediately access related documents through search, use of predefined hotspots or through integration with Facility Management or Enterprise Asset Management systems. This integration creates feedback functionality, connecting maintenance & engineering.
AIM solutions also provide an overview of the active and closed projects in which master documents are being used and tracks which standards are in use in which projects. AIM facilitates master data management, controls the assignment of documentation to the various change projects while in relation to the assets, manages concurrent projects and handles data exchange with external contractors. AIM allows for the isolation of work in progress and provides all tools for documents used in multiple modification projects at the same time. This enables monitoring across sites (and processes) while protecting data consistency and compliance.
In this way, AIM becomes an essential part of optimizing asset management and increasing profitability. AIM solutions are also highly adaptive and can be implemented to facilitate various levels of maturity within the organization – but with the scalability to support your business’ growth.